Trust & qualification
Prequalification file: prepare once, reuse in every tender
Gather your certificates, insurance, experience and references in one file with a clear completeness score, choose what is public and what is shared on request only, and export it as a PDF with a verification code. Buyers can request bidders’ files for their tender or require a minimum completeness before a bid is accepted.
Filling and sharing your file: every plan · requesting others’ files and the completeness requirement: Financial and Complete
- Eight sections and a clear completeness score
- Alerts 60, 30 and 7 days before documents expire
- You decide: public or on request only
What is in the file?
What buyers and counterparties usually ask for before dealing, in one up-to-date place.
Company basics
Commercial registration, VAT number and national address, read from your registration on Ataam.
Classification & memberships
Your valid contractor classification and its certificate, and Saudi Contractors Authority membership once added to the platform.
Certificates
ISO 9001, 14001 and 45001, health, safety & environment and «Saudi Made» with number, issuer, expiry and file.
Insurance policies
Contractors’ all risks, third-party liability and workmen’s compensation — insurer, number and expiry.
Financial capacity
Annual turnover as a band, not an exact figure, and optional audited statements that stay private.
Experience & past projects
Project name, client, value band, year and scope, with photos and a completion certificate.
Staff & equipment
Staff and engineer counts and a summary of the team and equipment.
References
Contacts of past clients, saved only after you confirm the referee agreed to share their details.
Completeness, alerts and export
A clear completeness score
Computed from the eight sections with different weights; each incomplete section shows what is missing. An expired document does not count.
Expiry alerts
We remind you about certificates and insurance 60, 30 and 7 days before they expire and on the day, by notification and e-mail.
PDF with a verification code
An Arabic or English file with Ataam branding and a QR code that opens a public page showing the latest completeness.
Financial statements stay private
Audited statements are never public; they are shared only if you explicitly include them when approving a request.
You control who sees your file
Public or on request
For each section you choose whether visitors to your company profile see it — without files or contact numbers — or it is shared on request only.
The buyer requests the file
From the bid comparison of a tender or the quotations of an RFQ, with an optional message.
You approve or decline
You see the request and its reason and approve (with the option to include the financial statements) or decline, and can revoke later.
Optional auto-share
Turn it on so requests are approved at once, without the financial statements, and turn it off any time.
For buyers and tender owners
Set the quality bar before the award, not after.
- Financial & Complete
Request a bidder’s file
See each bidder’s file completeness next to it and request the full file to review once they approve.
- Financial & Complete
Require a minimum
In the tender form set «prequalification file at least X% complete»; the system refuses any bid below it with a clear message showing both percentages.
Data entered by the company itself
The company enters its prequalification data itself and Ataam does not guarantee it unless marked as verified; ask for the originals when needed. Turnover is shown as a band, not an exact figure, and Ataam is a technology intermediary that holds no party’s funds.
Frequently asked questions
Is filling the prequalification file free?
Yes. Filling, updating, sharing and exporting your own file as a PDF is available in every plan. Requesting others’ files and requiring a completeness percentage on tenders are part of the «Financial» and «Complete» plans.
Who sees my prequalification file?
You choose for each section: public (visitors to your company profile see it without files or contact numbers) or on request only. Whoever requests your file, you approve or decline, or you turn on auto-share.
Are my turnover figures published?
No. Annual turnover is shown as a band only, and the audited statements are optional, private and shared only when you explicitly include them.
What happens when a certificate expires?
An expired certificate or document stops counting towards completeness, and we remind you 60, 30 and 7 days before and on the day so you can renew it and update its date.
How does the completeness requirement on a tender work?
The tender owner sets a minimum from 1 to 100; when a bid is submitted the system refuses any bid from a company below it, with a message showing both percentages and what is needed to complete the file.
Get started on Ataam
Register your company for free, or talk to our team about any question.